Event Coordinator - Utrecht area w The Hague, Utrecht, Holandia

Abroad Experience International Agencja rekrutacyjna

Are you looking at starting (or just started) your career in event management and do you have a background in hospitality and events? We are offering the opportunity of a supporting role in our Operations department with the basics, with a view of becoming an Operations Manager in the near future (1-2yrs).

Main Tasks and Responsibilities

  • Involved with the general operational aspects of the event like look & feel, stand build, overall exhibition, catering, registration, AV and the set-up of the Summit.
  • Working closely with the different suppliers such as venues, stand builder, catering, Audio-Visual, freight forwarder and Health & Safety officers.
  • Assisting on the operational side of sponsor and exhibitor benefits: point of contact for Operations for sponsors and exhibitors via e-mail and telephone but also onsite.
  • Meeting rooms: selling meeting rooms to exhibitors and sponsors / keep budget up to date / onsite delivery of the rooms / improve way of work.
  • Involvement on the delivery of the features on the exhibition floor (e.g. Hubs/theatres, Premium Lounge, etc)
  • Assisting with delivering sponsor items: ordering, thinking of new concepts/sponsorships, supplier research and cost comparisons.
  • Onsite support and in advance designing and coordinate onsite schedules (e.g. day to day schedule / deliveries / security / hostess / etc)
  • Speaker and sponsor/exhibitor excellence: the responsibility of sending out (monthly) Newsletters to sponsors, exhibitors and speaker. Engage with them, stay in close contact and actively promote the e-tickets so they contact their network and send invitations to their customers to register for the event.
  • Consideration of health, safety and environmental issues and decisions.
  • Keeping event budget and cashflow up to date at all time.
  • Post show evaluation and development.

Requirements

  • 0-2 yrs experience in hospitality and or / events
  • A social go getter with a pro-active attitude, who is not afraid to "jump into the deep end"
  • A positive team player who is also capable to work on your own (projects) within the Operations Team.
  • Capable of switching between a "desk job" at the start of the event cycle to the hectic craze in the months running up to the event.
  • Speak/write/read English fluently and great communication skills towards internal and external stakeholders.

What they offer

  • A group of energetic, multicultural, passionate and driven colleagues
  • An informal environment with a strong "can do" mentality
  • A free fitness subscription
  • A market competitive salary and attractive bonus structure.

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